Office365 is a cloud-based service provided by Microsoft. It gives you secure access to Microsoft Office applications, and online services, such as hosted E-mail, online file storage (OneDrive), Skype for Business and a variety of other collaborative software. Multiple subscription options are available to ensure there is a right fit for your needs whether you are a Home, Business or Enterprise user.
The E-mail service in Office365 is a must for businesses looking for a professional, secure and flexible email service. Microsoft O365 provides users with their own domain email and allows email brand images and formats to be modified as required. Having an own domain email address gives a more professional and credible company image in comparison to using free email services.
Because Office 365 is cloud based, it is, “always on” – 24/7/365. In today’s world this is an invaluable asset to business. Companies can provide their employees with access to company email across multiple platforms and time zones. Employees can use O365 email service via desktop computers, tablets and mobile phones, over the internet, regardless of whether they use Apple, Windows or Android devices. Email, calendar and contact information can easily be synchronised across devices.
Focused Inbox and clutter software on O365 email enable employees to work more productively. The intelligent software can analyse and adapt to user habits and thus, learn what messages need to be prioritised and displays these accordingly. Using work flows further increases an employee’s productivity as it becomes possible to automate some tasks, when triggered can then issue email responses.
The intelligent calendar in O365 schedules appointments, can capture and schedule events from email such as flight and hotel reservations, and make suggestions for meeting locations using location features. O365 provides a unified view of email, calendar, contacts, files and even social business networks, such as LinkedIn.
By using the cloud based O365 businesses can free up valuable IT time and resources for use in more business-centric areas. O365 provides security, archiving, backup and fast restoration on demand for an organisation’s email and data. Each mail box is allocated 50GB of space and each user gets 1TB of space on OneDrive. A user-friendly Admin portal allows businesses to easily create, delete, restore and share email boxes as needed. O365 Groups create shared spaces. Shared email boxes and calendars in Outlook 365 enables smoother email-based collaboration between business teams.
Free E-mail services do not have the same level of security and additional features as those provided by subscription services, such as Office 365. O365 has business grade anti-malware and anti-spam filters. Multi-factor authentication at the login stage adds a valuable layer of security to the standard method of logging in and accessing company email and data. Businesses can implement a variety of email encryption options depending on the type and sensitivity of the data being transferred via email. The comprehensive suite of services in O365 ensures data can be encrypted and safely transferred from the application it was created in, to storage on OneDrive and then on for transfer or sharing via Outlook. Businesses can easily create their own Data Loss Prevention (DLP) Policy using the O365 Security & Compliance Centre. O365 can identify, monitor and automatically protect sensitive data by enabling businesses to set up automatic blocks on documents, sites or users so as to prevent accidental sharing or emailing of sensitive data. O365 has built in Mobile Device Management – if any device is lost or stolen it enables a business to remotely remove all company data from the device.
All O365 subscriptions include automatic security updates, as well as full product upgrades to the newest version of the software. Support for Office 2016 is to end in 2020. From then on, access to OneDrive for Business and Skype for Business will only be available to businesses with O365 subscriptions. Office 365 offers a reliable choice for businesses who want a flexible, secure and professional service.
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